Crates
- Reusable crates with lids that open without breaking them
- Piece numbers that match the packing list and the carnet
- Moisture and shock protection; crates may sit outside
- Weight and lifting points marked for the hall crew
Guide
Exhibition crates travel twice.
Exhibition cargo is packed, unpacked, stored, and packed again, often outdoors and by different crews. Crates need to be strong, reusable, and marked by piece. Wooden packing needs an ISPM 15 mark; China, Australia, New Zealand, and many others destroy or return wood without one, and CIIE also asks for a fumigation or non-wood declaration. Demo units with lithium batteries need their test summary before booking. Yihang Shipping photographs the cargo at loading and places cargo insurance through PICC for the outbound and return legs.
Wood and fumigation
- ISPM 15 mark on all solid wood packing
- For China inbound, a fumigation or non-wood packaging declaration with the bill of lading
- Plywood and processed wood are usually exempt; say which you use
- Without the mark, customs can destroy the packing or the goods
Batteries and restricted items
- Lithium batteries: UN38.3 test summary and the right declaration
- Liquids, gases, and fuel in demo machines: drained or declared as dangerous goods
- Magnets and powders: checked before air booking
- Nothing undeclared is booked
Photos and insurance
- Loading photos and video at the terminal
- Securing checks before the box leaves
- Cargo insurance through PICC, outbound and return
- Photos are what a claim uses
How it works
Move-in count-back Tool
Receiving deadline in, latest cargo-ready date out.
ATA carnet GuideATA carnet China: CCPIT issue, eATA in the EU since June 2026, country steps, and when goods return from a show. Match the carnet list to the packing list.
Temporary import without a carnet GuideTemporary import when a carnet will not work: US TIB, deposits, Brazil admissão temporária, and when normal import is simpler for show cargo from China.
After the show GuideThe three endings for exhibition cargo, return shipment, local sale, or abandonment, what each costs, and the move-out deadlines that cause most of the trouble.
Move-in timing GuideHow to work out the latest cargo-ready date for a trade show: the receiving window, advance warehouse or direct to show, release, and the sailing.
Group and pavilion shipping GuideSeveral exhibitors, one container, one delivery slot: how a pavilion or delegation consolidates exhibits, with separate packing lists and carnets per exhibitor.
Show-to-show freight GuideTouring exhibits from one trade show to the next across countries: carnet routing, time limits, storage between shows, and Yihang’s agent network outside China.
Your direction
Exhibiting abroad from China Direction
Ship stands, machines, and samples from a Chinese factory to a trade show abroad and back: ATA carnet, move-in count-back, group shipping, and the return or sale.
Exhibiting in China DirectionBring exhibits into China for CIIE, bauma CHINA, or the Canton Fair import pavilion, or ship what you bought at a Chinese fair home. Carnet, fumigation, and retention.
Questions exhibitors ask
Do exhibition crates need ISPM 15?
Solid wood packing does, for most destinations. China, Australia, New Zealand, the US, and the EU all enforce it. Plywood and other processed wood are generally exempt. Tell the desk what the crates are made of.
Can demo units with batteries go by air?
Often yes, with the UN38.3 test summary, the right packing, and the correct declaration. Some battery sizes only go by ocean. The desk checks before booking.
Is the return leg insured too?
It can be. Cover through PICC can be placed for the outbound and return legs. Say so when you ask for the quote.